How to use Sharedocs

Drag and drop files or browse to upload. Document titles are generated automatically from the filename.

Change a document's title, category, or folder after upload. Drag and drop documents to reorder them.

Invite people by email. They receive a branded invitation with a one-click access link. Free libraries support up to 5 collaborators.

Choose how visitors access your library: Open (public, anyone with the link), Invite only (personal secure link by email, no account needed), or Invite + OTP (link triggers a one-time code sent to the collaborator's email). OTP mode requires Personal or above.

Upload a new version of a document and Sharedocs archives the old one, or keeps both linked as versions. When a new file looks like a version of an existing one, the upload asks which you want. Archived versions are kept in the Archived tab, where you can restore or delete them.

Deleted documents go to the bin, where you can restore them for 10 days (30 days on Business) before they are removed for good.

Track who viewed, downloaded, uploaded, and edited every document with timestamps and IP addresses.

Choose whether collaborators can download files or only view them in-browser. Downloads are enabled by default and can be turned off per-library in Access Controls.

Sharedocs is light unless you switch. Choose dark with the moon toggle (in the menu on mobile), and it remembers your choice on that device.

Set an optional expiry date on any library. Extend or remove the expiry at any time. All admins receive email reminders before expiry.

The 'Powered by Sharedocs' footer is removed on Professional and above.

Upload multiple files at once with a progress indicator.

Organise documents into nested folders (up to 5 levels deep).

Upload your logo and set primary/secondary brand colours for a fully branded library.

Invite collaborators as admins who can upload documents and manage viewers alongside you. Up to 3 admins per library on Professional, unlimited on Business.

Export your library or a specific folder as a password-protected ZIP archive (AES-256 encrypted).

Use your own domain (e.g. docs.yourcompany.com) with automatic SSL for a seamless branded portal.

Restrict library access to specific countries using geo-IP filtering.

Require collaborators to agree to your terms before accessing documents. Supports versioning and reagreement policies.

You'll receive a branded email with an access link. How you access depends on the library's settings: click straight through (Open or Invite only), verify your email with a one-time code (Invite + OTP), or log in to your Sharedocs account (Account required).

Click any document title to view it in-browser. PDFs, Office documents, and images open in built-in viewers. Each view is logged.

If the library owner has enabled downloads, you'll see a download button on each document. Files are served via time-limited signed URLs for security.

Use categories and search to find what you need. Documents are presented in the order the library owner has chosen.

Libraries with folders display a breadcrumb trail at the top. Click any level to jump back.

Protect your Sharedocs account with a time-based one-time password (TOTP) using any authenticator app. Set it up in Security Settings. Includes a single-use recovery key.

Some libraries require you to agree to their terms before viewing documents. You may be asked to re-agree when terms are updated.

Some libraries offer a built-in contact form. Messages are delivered to the library owner who can reply by email.